Since we began rotation, we've asked workshop leaders and shepherds to complete an evaluation sheet at the end of each unit for several reasons: to discovery if they felt they were prepared enough before leading, if the lessons worked/got across the main point, if the kids enjoy it, if it was clear enough for the age group it was aimed at, if there was enough time at the end of the lesson for the shepherd for prayer/journaling/discussion, and if it was fun for the leaders. If you do this type of evaluation (or wish you did) what other things do you ask?
Original Post
We evaluate every rotation as well. I actually do two separate evaluations -- one for shepherds (who tend to see more of the overall picture) and one for teachers. The first year we rotated, I just did one, but discovered that their experiences were different so we should evaluate them differently. At the end of the year I also do an informal evaluation with the kids (tell me what you liked the best, least, favorite workshop, story, etc.) I have sent out evaluations to parents and this year got ONE back! I'm going to try Neil's suggestion and make some phone calls -- just as soon as things settle down!

Back to evaluations:
For Shepherds:
I list the objectives of the rotation and ask them if they feel they were met (I use a scale 1-5 and also include a comment section for each one).
I ask if the lessons and activities were engaging and age-appropriate to the kids and then list all the workshops we offered.
I ask if the teachers seemed to feel comfortable, prepared and effective. (this can be a bit sticky, but I've had some great feedback from shepherds about ways I can help teachers)
I ask if Journals were used and how often (probably a redundant question, because I can look in their journals and see that)
I ask about their overall satisfaction with the program.
I ask them to list any things that we need to get, repair, any items that need to be added to their class box, etc.
I ask them if there is anything we can do to make their job easier or more effective
Additional comments, suggestions, etc.

For Teachers:
I use the same rating scale (1-5 with comments)
I have a good understanding of Rotation model SS.
The background information and handouts were helpful and about the right length.
My teaching got better and easier each week I taught.
I received my lesson materials with adequate time to prepare and gather supplies
Lessons were complete and easy to use.
Resources provided (extra supplies, books, handouts, music, pictures, maps, videos, etc.) were adequate and helpful.
How much time did you spend (average per week) preparing lessons and gathering supplies? 15 minutes, 30 minutes, 1 hour, 2 hours, other
The teaching schedule worked well for me.
Lesson activities reflected the theme of the Rotation.
Activities were engaging to the children.
What could we do differently in each lesson to help you?
How well did the lessons meet the needs of older and younger children?
Children were well-behaved and responded to the classroom covenant.
Chidlren were excited and enthusiastic
Visitors felt welcome and participated.
Shepherds were a helpful part of the program.
Did you enjoy leading this particular workshop?
What was your favorite age to teach. Why?>
Least? Why?
What do we need to buy or fix?
What do we need to get rid of?
OVer all satisfaction?
I'd like to do this again -- name, time to teach and desired workshop to teach.
Additional comments.

I also usually touch base with the individual teachers so if they don't fill out evaluation forms, I can usually see what worked and what didn't. Same with shepherds. I talk with them regularly!

Blessings,
Jaymie
Here is the evalution that we use: Workshop Leader Evalution

We gather feedback from shepherds in a different way. We hold a Shepherd's Bagel Breakfast two or three times per year to discuss what's coming up, gather ideas and suggestions, what's working and what's not.

This face to face time is a way to gather as a community. It's an opportunity to show appreciation to our shepherds. It also works better - the 2 way discussion is valuable and triggers other ideas or questions.
Catherine
More info on the topic of evaluations...

Posted by JanS on January 12, 2004

We do a parent/adult survey at the end of each program year.
We also do "review games" with the children several times per year, which helps us assess the learning and retention.

Invite the shepherds and workshop leaders to respond to an "interview" several times per year, or after each unit if you can manage that.

I would also encourage you to invite church leaders to respond to a simple survey. I would want to know what awareness there is about your Sunday School model beyond the parents and children. I would also want to ask people who are new to the church if rotation was a factor when they chose your church to visit and join.

The next piece would be to talk with youth leaders/confirmation leaders and find out if they see benefits of rotation learning.
Jan Snell
Here is what we use. Hope it helps.

ROTATION EVALUATION FORM
Please fill this out at the end of your rotation and place in the Sunday school box in the narthex.

What Rotation lesson did you teach and what room were you in?

Kids thoroughly learned and remembered the story.
Poor 1 2 3 4 5 6 7 8 9 10 Great

Kids thoroughly learned and remembered their bible memory verse.
Poor 1 2 3 4 5 6 7 8 9 10 Great

Exciting learning atmosphere and appeal to visitors
Poor 1 2 3 4 5 6 7 8 9 10 Great

Age appropriateness. How well did we meet the needs of older and younger students?
Poor 1 2 3 4 5 6 7 8 9 10 Great

Were you given your lesson plans early enough to be well prepared?
Poor 1 2 3 4 5 6 7 8 9 10 Great

How easy was the lesson to present and understand?


Do you feel the lesson got better and easier for you to present each week?


Would you have changed anything in the lesson and if so, what would it be?


How well supported did you feel you were by those involved?


What did you like best about leading workshops and what are some positive things you observed while presenting your rotation?


Would you be willing to lead other workshops in the future? Yes No


How have you benefitted from being a workshop leader?


What do we need to buy/find?


Please list anyone who helped in your workshop to make sure they are recognized.


We may want to communicate feedback to the congregation through our newsletter. May we use your comments? Yes No If yes, may we use your name? Yes No

_______________________________________________
Name (optional)
We are investigating using an on-line survey form (http://surveymonkey.com/Home.asp). It is free to use as long as you have only 10 questions and less than 100 responders. Otherwise it is $20 per month. It looks really easy to set up. We are in the design stage on this one.

Be sure to use the FIND option and type in "Evaluations" -- you'll be directed to useful info.

--Carol

I think Jaymie's questions above are great! I would just add a question to the workshop leader about whether the lesson was too long, too short, or just right for the classtime. And then file away responses so that in 4/5/6 years when we come back to that same lesson, we can make needed adjustments. (I can barely remember two weeks later what the lesson was and what did or did not work......) 

And we plan to call workshop leaders/shepherds to thank them and for feedback midweek while lesson/rotation is still fresh in their minds (past experience with written surveys - amazingly low response rate).

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